Position Overview

An established organization is seeking an Accounts Payable Specialist to join its accounting team. This role will be responsible for managing vendor invoices, processing payments, maintaining accurate financial records, and supporting month-end accounting activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with a high volume of transactions.

Key Responsibilities

• Process vendor invoices and ensure accurate coding to the general ledger.
• Review invoices for proper approvals and supporting documentation.
• Prepare and execute weekly payment runs through ACH, wire transfers, and checks.

• Reconcile vendor statements and investigate discrepancies in a timely manner.
• Maintain vendor records and update account information as needed.
• Respond to vendor inquiries regarding payment status and account activity.
• Assist with month-end close activities, including reconciliations and reporting.
• Monitor AP aging and help ensure timely payments to maintain positive vendor relationships.
• Support internal controls and compliance with company policies.
• Work closely with purchasing, operations, and accounting teams to resolve invoice and payment issues.
• Maintain organized records and documentation for audit purposes.

Qualifications

• 3+ years of accounts payable experience
• Experience processing high-volume invoices
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proficiency with ERP/accounting systems and Microsoft Excel
• Strong communication and customer service skills

Preferred Experience

• Manufacturing, construction, distribution, or project-based industry experience.
• Experience with three-way matching, purchase orders, and vendor reconciliations.
• Exposure to month-end close and account reconciliation activities.